Researchers

Launch and recruitment

When your study setup is complete, the launch flow walks you through a pre-launch checklist before recruitment opens. There is no publishing fee — your study goes live once the checklist is satisfied.

Pre-launch checklist

Biome verifies the following before recruitment can open:

• IRB/ethics approval is on file in the document vault
• The study protocol is on file in the document vault
• The service agreement and data processing agreement have been e-signed
• Consent forms are uploaded and ready for research partners to e-sign
• The compensation budget has been deposited and is held by Biome

The launch flow

Step 1 — Final review

Review all study details in a read-only preview format: basics, milestones, screening criteria, and the compensation schedule. Confirm everything is correct before proceeding.

Step 2 — Recruitment window

Set how long applications should remain open. The maximum recruitment window is 90 days. The application deadline is calculated from the launch date.

Step 3 — Confirm and go live

On confirmation, your study listing becomes visible to research partners and applications open. The launch date and application deadline are recorded and displayed on the study page.

The live study listing

Once recruitment is open, your study page displays:

• Study title, description, category, and organization
• Compensation schedule, cohort size, and duration
• Compact summary: format, duration, compliance threshold, inputs, devices, sample types, visit requirements
• Weekly milestone schedule
• Screening criteria (who is eligible, who is not eligible, what is collected)
• Q&A section for applicant questions
• Application deadline with countdown

During recruitment

Applications flow into your screening dashboard as they arrive — you can begin screening immediately rather than waiting for the window to close. Recruitment progress (applications received, slots approved) is visible on your researcher dashboard, and Biome flags early if application volume looks unlikely to fill your cohort so the plan can be adjusted.